Definitions

Glossary of Terms We Use

  • Annotations - machine stamped and/or handwritten notes on Containers, Carriers, Items, including slide mounts, both sides of prints, and more.

  • Project - usually the client name. Example: JONES

  • Carrier - a canister, film sleeve, envelope, slide carousel or magazine, tray or box, bundle, folder, album, scrapbook, or bound book carrying a group of items into processing.

  • Carrier ID - is a value generated by combining project name, Carrier Serial Number, Context as a shortened descriptor. Carrier ID is also used to name the corresponding Output Folder name. Example: jones_1_nyc_1950

  • Carrier Serial Number - a numeric value generated by our system for tracking your items through processing and as an element in a Carrier ID. See Output Folder.

  • Catalog - similar to contact sheets, Catalogs arrange thumbnails of Carrier image files for review after processing.

  • Catalog Workbook - includes a searchable index and thumbnails of all image files in a completed Collection.

  • Collection - refers to a client’s original items and their digital files.

  • Combined - separate front and back side image files of 2D objects can be optionally combined into a single File showing image and Annotations that can put the item in Context. Multiple images of 3D objects can be combined to better represent the item.

  • Context - descriptions printed or written on a Carrier that may indicate dates, places, events, and people that lend to the story of the original items. Example: New York City 1949-54

  • File - the digital object that results from scanning a physical item. Each file is assigned a sequential Serial Number when it is created.

  • File extension - a period [.] followed by a specific text string indicates its file type. Example: .jpg (a.k.a. jpeg for Joint Photography Experts Group, the organization that specified this widely-used digital image file format)

  • Folder - a metaphor for the common physical folder used to enclose multiple sheets of paper. In computer terminology a Folder (a.k.a. Directory) encloses multiple files. See Carrier ID and Output Folder name.

  • Intake - client Items or objects received for processing.

  • Item - a physical object such as a negative or positive image on film or glass, movie film roll, film strip, audio or video tape or cassette, mounted or unmounted slide, mounted or unmounted print, framed object, certificate, diploma, handwritten or typed letter, multi-page manuscript, bound scrapbook, printed book, 3D object such as a watch and jewelry, clothing, furniture, automobile, yacht, home, building or any physical object to be digitized. Every Item is assigned an Item ID during processing.

  • Item ID - is a value generated by our system that results from combining a Carrier ID with the scanned file's Serial Number, and ending with the File Extension. Example: jones_1_nyc_1950_36.jpg

  • Output - digital files of scanned items.

  • Output Folder - encloses all processed files originally received in a Carrier. Output Folders are named with the Carrier ID. Example: jones_1_nyc_1950

  • Volume - mass storage device, hard disk, flash drive, cloud storage on which Output is delivered to the client.

Revised Oct 04, 2020

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